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Fundraising Guidelines

  1. These terms and conditions govern both a registered fundraising event or activity as described in the Fundraising Agreement and an Online Fundraising Page as described on the Foodbank Victoria online fundraising platform (Funraisin www.funraisin.co), in support of Foodbank Victoria ABN: 94 117 688 829. The Registered Project Fundraiser agrees to be bound by and accepts these Terms and Conditions by completing and submitting the fundraising application form and the online event/activity fundraiser agrees to be bound by and accepts these Terms and Conditions by ticking the relevant agreement box on the Foodbank Online Fundraising Platform.

  2. ‘Fundraiser’ means the individual or organisation holding the fundraising event or activity with intent to raise funds for Foodbank Victoria, as detailed in the Fundraising Agreement or on the Online Fundraising Page. Fundraisers do not represent Foodbank Victoria but are acting on their own behalf to raise funds that will be forwarded to Foodbank Victoria. A Fundraiser has no power to bind Foodbank Victoria in any manner whatsoever or to take any action or do any act or thing in the name of Foodbank Victoria. Fundraisers must make this clear in all dealings with the public, sponsors and supporters.

  3. The fundraising event or activity shall be conducted in the Fundraiser’s name and is the sole responsibility of the Fundraiser. The financial aspects, raffles, record keeping, and management of any Fundraising event or activity are entirely the responsibility of the Fundraiser. All costs and debts associated with the Fundraising event or activity are the responsibility of the Fundraiser. Foodbank Victoria is not able to take a co-ordination or management role in these activities, however, will aim to provide support and advice where possible.

  4. The Fundraiser agrees that it is solely responsible for the organisation, management and conduct of the Fundraising event or activity and all associated costs and liabilities. It warrants that the Fundraising event or activity will be promoted and conducted by the Fundraiser in compliance with all relevant laws and regulations including but not limited to registering as a fundraiser if required, adherence to all relevant raffle and promotions laws and record keeping. Without limiting the above:
  • The Fundraiser must comply with all applicable legal requirements in relation to the participation of children in fundraising appeals; and
  • If children under the age of 18 who are not known to the Fundraiser, are to be present at the fundraiser, all adults who are involved in putting on the fundraiser must have a current Working with Children Check. Please refer to this link for more information; and
  • The Fundraiser acknowledges and agrees that, to the full extent permitted by law, Foodbank Victoria (including its officers, directors, employees and agents) shall not be in any way liable, whether solely or jointly, for any loss, damage or injury howsoever sustained (including without limitation, for negligence or breach of statutory duty) to any person or property, arising out of or in respect of the Fundraising event or activity.
  1. Any person or organisation fundraising in Victoria, unless specifically exempted, is required by law to ’register to fundraise’. Similar laws may apply in other states and territories. Details of fundraiser registration requirements in Victoria are available via the Consumer Affairs Vic website, www.consumer.vic.gov.au. Foodbank Victoria may send the Fundraiser a letter of consent to fundraise if:
  • A Fundraising Proposal and Agreement has been completed and submitted through the online application form.
  • Foodbank Victoria is satisfied that the Fundraising event or activity will produce an appropriate return after expenses have been deducted.
  • Foodbank Victoria is satisfied that the Fundraising event or activity fits in with the aims and values of Foodbank Victoria.
  • Foodbank Victoria is satisfied that the Fundraising event or activity is not high risk.

The Fundraiser is not authorised to use Foodbank Victoria as its beneficiary charity until the Fundraiser has received a notification of consent from Foodbank Victoria.

  1. All publicity:
  • must clearly state that funds raised will be donated to Foodbank Victoria.
  • material must be approved by Foodbank Victoria prior to it being publicly displayed.
  • must be forwarded to Foodbank Victoria so it's relevant team members can answer enquiries from the public with confidence about the Fundraising event or activity.
  1. Foodbank Victoria grants to each Fundraiser a limited, non-exclusive licence for the duration of the Fundraising event or activity to display and use the Proudly Supporting Foodbank Victoria logo as permitted in the fundraising letter of consent from Foodbank Victoria. Approval of a Fundraising event or activity and use of Foodbank Victoria logo is not and must not be used in any way to indicate an endorsement by Foodbank Victoria.

  2. The Fundraiser agrees to and must deposit all funds raised into Foodbank Victoria’s nominated bank account within 14 days after the Fundraising event or activity. If paying by cheque/money order, then the cheque or money order must be sent and received by Foodbank Victoria within 14 days after the Fundraising event or activity. This deposit of funds does not constitute a donation by the Fundraiser.

  3. Foodbank Victoria may withdraw consent to the Fundraiser and/or its Fundraising event or activity in its absolute discretion at any time if it considers it necessary to protect the reputation of Foodbank Victoria. Foodbank Victoria is not required to provide reasons for its decision. If consent is withdrawn, all fundraising and promotion of the Fundraising event or activity and use of the Foodbank Victoria Logo must cease immediately, and the licence granted under Item 7 is terminated immediately. The fundraising letter of consent and all monies raised must be provided to Foodbank Victoria within seven days of being notified that consent has been withdrawn.
  1. By completing and submitting the online Fundraising Agreement Form or registering on the Foodbank Victoria Online Fundraising Platform, Foodbank Victoria will collect certain personal information about you including, for example, your name and contact details which you provide. We collect and use that information to provide you with our goods and services, to improve our goods and services, in relation to your fundraising activities, for the purposes described in our Privacy Policy and for any other purposes that we describe at the time of collection.

    We may also disclose your information to our service and content providers, including those located outside Australia. We may contact you (including by email and SMS) in respect of your fundraising activity and send you promotional materials including invitations to participate in various activities. Further information about how we handle personal information, how you can complain about a breach of the Australian Privacy Principles, how we will deal with a complaint of that nature, how you can access or seek correction of your personal information, and our contact details can be found in our Privacy Policy.
  1. Please note that Foodbank Victoria does not endorse the following community fundraising activities:
  • Telemarketing or door-to-door fundraising
  • Activities promoting gambling, alcohol or tobacco
  • Unsafe or illegal activities.
  1. If you would like any advice or have any questions prior to agreeing to these Terms & Conditions, please contact our Supporter Care team on 1800 943 005.